How to Request a Replacement EIN Letter from the IRS (Step-by-Step Guide & Call Script)

If you’ve lost your EIN Confirmation Letter (CP 575) and need an official replacement, you’ll need to request a 147C Letter from the IRS. This document serves as an official verification of your Employer Identification Number (EIN) and is often required for banking, financing, or business compliance purposes.

Follow this step-by-step guide to successfully request your replacement EIN letter, including an easy-to-use call script.

Step 1: Call the IRS Business Line

📞 Dial: 1-800-829-4933 (IRS Business & Specialty Tax Line)
🕒 Hours: Monday–Friday, 7:00 AM–7:00 PM (local time)

📌 Important: IRS hold times can be long, so be prepared to wait. Calling early in the morning or later in the day may reduce wait times.

Step 2: Navigate the IRS Phone Menu

IRS phone options change periodically, but generally:
1️⃣ Select the option for “EIN and Business Taxes.”
2️⃣ Choose “Lost or Misplaced EIN” or wait to speak with a representative.
3️⃣ Hold until connected with an agent.

Step 3: Speak to the IRS Representative

When you reach a live IRS agent, use this call script:

🗣️ “Hi, I need a copy of my EIN confirmation letter. I misplaced my original CP 575 letter, and I need a 147C Letter as a replacement.”

The agent will understand your request and begin the verification process.

Step 4: Verify Your Identity

To ensure security, the IRS agent will ask you several questions. Be prepared to provide:

✔ Your EIN
✔ Business name (as registered with the IRS)
✔ Your full name & title (must be an authorized person, such as the owner or officer)
✔ Business address on file with the IRS
✔ Type of business entity (LLC, Corporation, Sole Proprietor, etc.)
✔ Phone number associated with the EIN (if applicable)

💡 Tip: If you don’t match their records exactly, they may refuse your request. Double-check your EIN registration details before calling.

Step 5: Request Delivery of Your EIN Letter

The IRS will send the 147C Letter by fax or mail only—they do not email it.

🚀 For the fastest service, request a fax.
📬 If faxing isn’t an option, expect 7–14 business days for mail delivery.

📌 If you want it faxed, say:
🗣️ “Can you fax the 147C Letter to me at this secure fax number: [your fax number]?”

⚠ Important: The IRS will only fax to a number that you have immediate access to, such as your business or accountant’s fax.

Step 6: Confirm Before Ending the Call

✔ Double-check the IRS agent has processed your request.
✔ Verify the fax number or mailing address they have on file.
✔ If receiving by fax, stay near your fax machine to ensure you don’t miss it.

Quick Tips for a Smooth Call

✅ Be polite and patient – IRS wait times can be long.
✅ Have all your information ready – this speeds up verification.
✅ Fax is the fastest option – request it if possible.
✅ Only an authorized person can request the letter – ensure you are listed on the EIN registration.

By following these steps, you’ll have your replacement EIN letter in no time, helping you keep your business compliant and running smoothly. Need further assistance? Contact your tax professional for guidance!